AP Invoice (Posting)

Transfer vendor receiving to AP and post AP invoices in the KSB Meat program, ensuring accurate financial records and streamlined invoicing processes.

Step 1: Accessing the Vendor Receiving

• Log in to the KSB Meat program and navigate to the "Posted Receiving List" page in PO & Inventory.

• Locate the vendor receiving you want to transfer to AP.

Step 2: Transferring to AP

• Once the vendor receiving is located, check if the purchase order (PO) is closed.

• If the PO is closed, a "Send" button will appear.

• Click the "Send" button to initiate the transfer to AP.

• An AP invoice will be created with the Invoice Number pre-filled from the receiving.

• The Total Amount will be set as the GL Chart of Account: Cost of Goods Sold.

Step 3: Modifying AP Invoices

• If the vendor invoice has multiple items as cost of goods sold, you can modify the AP invoice to add more GL Charge Items. (if necessary)

• Click "Save & Exit"

• Click "Close"

Step 4: Posting AP Invoices

• Locate and click the "To Post Invoice"

• Review the invoice details to ensure accuracy.

• You will see a list of available invoices for posting.

• Checkmark the invoices that you want to post.

• Once you have selected the invoices, click the "Post Check" button.

• The selected invoices will be posted and will be ready to be paid.

Note: Once AP invoices are posted, the receiving cannot be unposted. Therefore, it's crucial to review the invoice details carefully before posting.

By following these steps, you can transfer a vendor receiving to AP and post AP invoices in the KSB Meat program