New Payment by Customer
In this tutorial, I will guide you through the process of making a AR payment in the KSB Meat program.
Step 1: Access the Payment Section
Navigate to the "New Payment" section. This section is found under "Invoicing/AR".
Step 2: Select the Customer and Invoice
Choose the customer for whom you want to make a AR payment. You can search for the customer by name or any other relevant criteria.
Step 3: Enter AR Payment Details
Enter/review the following information into the form:
Customer: This field refers to the name of the customer or company associated with the transaction. In this case, it is "rocky"
Pym Method: This field indicates the method of payment chosen for the transaction. In this example, "Check" is selected. Other options may include cash, credit card, or bank transfer.
Check#: This field requires the user to enter the check number / ACH reference or free-text associated with the payment. You should input the specific check number provided.
Payment Date: This field is used to record the date on which the payment was made. Please enter the date when the payment was processed, such as "12/13/2023."
Check Amt: This field requires the user to enter the amount of the payment made by the check. Please input the specific amount stated on the check.
On Account Credit: This field indicates the amount of credit available on the customer's account, if any.
Invoice Credits: This field refers to any credits or adjustments applied to specific invoices and total amount of credits associated with the invoices.
Available Credit to use: This field displays the remaining credit amount that can be used for the transaction.
Total Invoice: This field indicates the total amount of the invoice being processed.
Bank Destination: This field specifies the destination bank for the transaction. Select the name of the bank where the funds will be deposited.
Deposit Date: This field requires the user to enter the date when the funds will be deposited into the bank. Please enter the specific deposit date, such as "6/17/2023."
Account Credit to Use: This field refers to the amount of credit from the customer's account that will be used for the transaction. Enter the amount of credit to be utilized.
Total Fund can use: This field displays the total fund amount available for use in the transaction.
Total Payment: This field indicates the total payment amount for the transaction.
Fund Left: This field displays the remaining fund amount after deducting the payment from the available funds. NOTE: ANY FUND IS LEFT, IT COULD RESULT OF NOT BEING APPLIED TO ALL INVOICES AS YOUR CLIENTS REQUEST
Note: This field allows for adding any relevant notes or additional information regarding the transaction. Enter any necessary notes or comments.
Created: This field records the date or timestamp when the transaction or record was created.
Updated: This field records the date or timestamp when the transaction or record was last updated.
Step4: Apply the AR Payment
Identify the invoices for which you have received payments.
If the customer specifies the invoice number being paid on the check:
Enter/review the following information into the form:
No: This field represents how many invoices are ready to paid in the table.
Inv#: This field shows how many the invoice number are associated with each entry.
ShipDate: This field indicates the date when the shipment associated with the invoice was made.
Inv.Amount: This field displays the total amount specified on each invoice.
RetCredit: This field represents the credit amount associated with returns or refunds related to the invoice. In this case, it's listed as 0.00 for all entries.
Curr.Balance: This field shows the current balance remaining on each invoice after considering any returns or refunds.
Amt Paid: Enter this field and it represents the amount that has been paid towards each invoice.
ADJ (+ve Credit / -ve Debit): Enter this field that accounts for any adjustments made to the invoice balance, either positive (credit) or negative (debit). (optional)
New Balance: This field displays the updated balance after considering any adjustments and payments.
Info: Click in and Enter this field provides any additional information or notes and remark related to each entry. (optional)
Step 5: Verify and Confirm
Review the payment details to ensure accuracy, including the payment amount, method, and applied invoice or outstanding balance.
If everything is correct, click on the "Save & Exit" or "Save" button to finalize the payment transaction.
By following these steps, you will have successfully made a payment in the KSB Meat program. This helps maintain accurate financial records and allows for efficient tracking of customer payments and outstanding balances.
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